City of Livermore

IRWD contracted Kayuga to architect, develop, and implement the asset management program.

The City of Livermore (City) wants to become a progressive, forward-thinking city. Surrounded by wineries and home to the Lawrence Livermore and Sandia National Laboratories, the City attracts visitors from all over the world. In alignment with the expectations of its forward-thinking residents, the City embarked on developing a citywide asset management program. The program’s goal is to clearly document and communicate the state of infrastructure and the future needs. The asset management methodology, analytics, and recommendations were presented and reviewed by the City Council appointed advisory group, the Community Asset Management Program (CAMP) Committee.

The City’s asset management program covers the following asset management systems:

  • ADA Curb Ramp Management System

  • Artwork Management System

  • Bridge Management System

  • Building Management System

  • Curb and Gutter Management System

  • Landscape Area Management System

  • Park and Plaza Management System

  • Pavement Management System

  • Roadway Management System

  • Sidewalk Management System

  • Storm Drain Management System

  • Street Light and Traffic Control Device Management System

  • Trail Management System

  • Tree Management System

  • Wall Management System

Faced with the challenge of developing their asset management program, the City partnered with Kayuga to help them identify, document, and communicate their infrastructure needs. For each management system, Kayuga inventoried assets and performed condition assessment to document immediate and future needs. Life cycle cost analysis was performed utilizing Kayuga’s IRIS for each asset of each management system. Levels of service were also established, and the budget required to meet the levels of service was calculated. Where the needs exceeded the budget, assets were prioritized by risk to ensure maximum benefit. From the results of the analyses, policy recommendations were developed for the City Council’s consideration. These policies aim to manage risk for the City and provide a sustainable solution to the City’s growing infrastructure problem.

Read about the asset management program for Livermore's Water Resources Division:

Assisted with…

• Creation of Enterprise Asset Management (EAM) implementation roadmap to guide IRWD’s asset management program improvement efforts

• Inventory of assets and assessment of condition to establish an asset database foundation to support asset management decisions and gain understanding of the current condition of the assets

• Assistance with CMMS implementer selection

• Assist with CMMS implementation

• Implementation of Kayuga’s IRIS asset management dashboard for forecasting long-range asset replacement and rehabilitation needs, risk profile, and budget scenarios.

Developed the…

•Asset management strategy to focus on enhancing maintenance practices and establishing a sound information system to support asset management decisions

• Asset data standards to understand and capture the key attributes required to support asset management decisions

• Documentation of asset management business processes and practices to better align with the asset management strategy and efficiency

• CMMS Request for Proposal (RFP)

• Risk methodologies to prioritize the work and budget under limited resources

Established an…

• Asset Management Department to lead the development and implementation of the asset management program

• Asset hierarchy to better support IRWD’s decision-making process and CMMS data structure

With the systems and business processes in place, the focus shifted to the data and work prioritization. Limited resources require work orders to be prioritized to ensure maximum efficiency. Recently, IRWD has focused on applying the asset management concept of risk to provide a logical and defendable framework for prioritizing assets, work orders, and budget. IRWD is currently assigning criticality/consequence of failure scores to all assets in the asset register and using the criticality score to ensure work priority is used to maximize efficiency and minimize risk. Kayuga has been working with IRWD for over three years in development and implementation of IRWD’s asset management program.